Instructions Administrator

Buildlink is a comprehensive web service allowing the user to control, monitor and share information on real estate property, facilities and devices mounted in them. With Buildlink a user can manage real estate processes, administer related networked groups as well as web pages and services. In particular Buildlink supports the administration of information produced by and for any operations carried out in concrete locations and buildings.

Buildlink aims to enhance the efficiency of management of any information processes in real estate procedures and improve information sharing between relevant stakeholders and networked actors by offering a user friendly, easy to use standard service.

Operations and procedures in buildings are controllable and reports produced by Buildlink on the operations carried out in buildings provide the user with a clear picture of the overall situation concerning relevant functions in the monitored buildings.

Administer-users can add networked groups in the service by providing them with different user role statuses. Administers also define and specify buildings where Buildlink information services are available and add various information and upkeep services in the locations.

Real estate management and stakeholders.

Buildlink allows integration of web pages produced for other purposes or those specifically designed as part of a Buildlink service solution.

Buildlink provides the user with a selection of forms and page templates with which to produce various information and service resources. All Buildlink web pages are responsive and designed to function in all devices, including mobile devices ( smartphones, tablets).

Buildlink services.

The management panel view provides the user with an overall view on the real estate and related services linked in the account.

• Real estate (buildings)
• Locations
• Web pages
• Documents
• Tasks
• Targets (assets)

The user can navigate between various services by utilizing the service menu in the upper right hand corner of the page.

Management panel view.

Various stakeholders and actors have interests related to given real estate locations, e.g. residents, service personnel and businesses, cleaning, maintenance and repair workers as well as various professionals responsible for marketing housing and support services.

Any user of Buildlink is supposed to have registered in the service. Registering enables the system to help users to allocate and send chosen functions, task orders and other information to specified members-users of Buildlink, whether they are residents, service workers or businesses. Registration also ensures that all users can be rightly identified.

User roles

Administrator

• Buildling management (create, edit, delete)
• User Management (create, edit, delete)

User and Administrator

• Page management (create, edit, delete)
• Task management (create, edit, delete)
• Document management (create, edit, delete)
• Asset management (create, edit, delete)

Registered user

• Service access (authenticated services)

Adding new users-members into Buildlink network of a particular user organization is very easy. The administrator of a given user network enters the required information (a user name or an email address) on the new user and defines the level of user rights for this user by assigning the user to the corresponding role (Administrator, User, End user).

Member management view.

In Buildlink all information and service resources are connected to the buildings linked to Buildlink. The control panel of a particular building is accessed by clicking on the “Buildings” link on the menu. The user will find all the connected buildings listed also in the control panel.

The user accesses the selection of functions view for a chosen building by clicking on the address link of that building. Optionally the user can access the information for a building by clicking on the spot indicating the location on the map view.

Real estate related information:

• Name of the property/building
• Unique identifier
• Address
• Location
• Type (Residential Real Estate, Office property, Commercial real estate, Industrial real estate, warehouse real estate or other property)

Buildings view.

Create a building.

Buildling view.

Buildlink service provides users with a wide repertoire of various ready-to-fill-in digitalized forms used to produce and pass on to other users information related to real estate management, thus supporting all information processes relevant for different stakeholders.

Buildlink web pages are designed to be accessible with all general up-to-date devices allowing users to collect and share real estate information.

All web pages are linked with information carrying codes attached physically in concrete locations, something that makes administering information easy, clear and secure.

Create a web page

Creating a new web page in Buildlink is attained by first clicking on the link “Create page”.

The user is asked to select the desired page and to fill a suitable title and other information. It is advisable to test if newly created pages are correctly created and accessible to other users after creating them.

A new set of pages is always linked to a chosen building, location or service. A Buildlink user will find a wide selection of templates used to create pages for different purposes, allowing users to utilize these in various ways to collect, save, retain and share information.

Buildlink services and web pages are reachable by and can be used with all (mobile) devices found on the market. There is no need for users to download any separate programs or apps, Buildlink offering a comprehensive information solution for the user.

Creating a web service with page templates.

Creating a Buildlink page is a two-stage process, where a user is first supposed to select the type of page that best serves the purpose. Then the user fills in the relevant information. It is worth noticing that the type of page the user selects will define what kind of information is filled in the form.

Creating a link page example

Buildlink allows users to link any web information to a specified building or location, using “link page” -template. Webpages used for that purpose may either offer information and resources for public use or may be of a limited use, necessitating registration by users wishing to access the information.

Web pages related to building.

With the help of links users can be directed to defined web pages. For example, a user may be redirected to a Google-document or a Facebook site.

Buildlink operates on standard mobile codes (QR and NFC). Using these mobile codes any physical locations or specifically targeted areas, facilities, e.g. monitors, devices and meters are flexibly connected to the web services provided by Buildlink.

Mobile codes can be attached and linked to

• Buildlings (fixed locations and physical structures)
• Facilities in the buildings (devices, machines, movables)
• Documents
• Tasks and operations

Linking mobile codes (QR codes) is done using the “Tag” button in the (mobile) device used. Tags can be attached (tämä on myös fyysistä liittämistä) and linked to information resources on various levels. It is possible to link many tags to the same target location, place or document. In buildings a user can place tags for example near entrance doors, onto storey hall walls or into apartments. Industrial clients of Buildlink may place many tags onto the same machines or devices.

Print materials

Ready made and delivered codes can be attached to chosen locations and are immediately available for use. The user can add extra information to codes, using e.g. text, symbols, logos and brands. Mobile codes are available in various sizes, forms and materials - e.g. as paper or cardboard sheets, sticker rolls, and other print materials (incl. NFC codes).

A user may define which batch or set of codes the tags he or she orders are produced of.

Create a tag.

Buildlink service allows users to administer documents attached and linked to buildings and specified locations in buildings.

Document examples:

• Instructions
• News
• Catalogs
• Teknical specifications
• Manuals
• Reports

Users can link various kinds of metadata to documents to enable or facilitate the use of other information sources and to make the use of resources easier.

The visibility and accessibility of documents can be limited to reserve the main users (administrators and the registered users) exclusive or wider access to and use of the documents.

Document form.

Document information.

List of documents.

Buildlink enables organizations and users to control and monitor real-time any operations or tasks taking place in buildings and locations linked to Buildlink.

Administrators and specified users can add new tasks or operations in the system. Instructions for carrying out tasks can be defined to be accessible to specified users. It is further possible to allow users (e.g. those carrying out a service procedure at a distance) to enclose material to documents such as pics taken at locations or of e.g. targeted appliances or spots of interest, this increasing information passed onto other users via Buildlink. Users can define the stage or phase of processes, e.g. of a maintenance operation, and it is possible to control and limit durations of tasks. Users are able to monitor any procedures managed using Buildlink in real time.

The users at the end of the service chain (e.g. service, repair and maintenance workers) can access information either by navigating via the service or by scanning mobile codes in the locations where tasks are performed.

Buildlink allows users to create several functions as an aggregate (e.g. listed or presented in maintenance logs or manuals) for the same building or location, and tasks can be allocated to specified end users. Creating aggregates of functions or task combinations is done in one go, and users can later add innumerable operations to these task combinations.

Create a new task.

Tasks related to building.

Tasks related to a particular location or building is accessed by clicking on the link in the title field.

Events related to particular task.

Progression of tasks in process can be monitored in real time.

Buildlink allows users to administer information and operations related to concrete locations, targeted objects or items in buildings. These can be e.g. concrete fixed structures or appliances and devices mounted in them.

Administrators and users specified by administrators can add new objectives, locations or buildings to Buildlink, allowing users to attach and link events, tasks and documents to these.

Adding a new asset

Assets related to building.

Assets related to a particular location or building is accessed by clicking on the link in the title field.

Information resources (events) related to asset.

Events and functions in Buildlink are accessed by clicking on the link in the menu. A new event is added by clicking on the “Add event” link.